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Data Classification

Classifying your Data is essential for any organisation. This should only focus on Data that is important (Defined as Critical) to your Organisation. Not all application Data is relevant to your organisation. Normally only 20% of Data in an applicaton is relevant your your business, the rest is used to drive the operations within the application. Thus, CryspIQ has been built to focus your business on the important Data.

Data Privacy​

In Australia this is governed by the Privacy Act 1988. Personal Information (PI) includes a broad range of information, or an opinion, that could identify an individual. What is PI will vary, depending on whether a person can be identified or is reasonably identifiable in the circumstances.

Non PI Data​

Non PI Data that cannot identify an individual.

PI Sensitive​

PI Data is any data that could identify a specific person. Examples are:

  • name,
  • government-issued ID number,
  • date of birth,
  • occupation, or
  • address.

PI Highly Sensitive​

High Risk Confidential PI means an individual’s name together with any of the following data about that individual:

  • Medicare number,
  • bank or
  • other financial account numbers,
  • credit or debit card numbers,
  • driver’s license number,
  • passport number,
  • other government-issued identification numbers,
  • biometric data,
  • Protected Health Information (PHI)
  • data about the individual obtained through a research project.

Data Sensitivity​

Most business have defined their own processes for Data Sensitivity, which can be used and implemented into CryspIQ. We have provided the most common set of classification levels that are normally applied. “Confidential Information” refers to all types of data Levels 2-4. The higher the data level, the greater the required protection.

General (Level 1)​

Data and Information that is considered general and available to the public.

Official (Level 2)​

Information the organisation has chosen to keep confidential but the disclosure of which would not cause material harm.

Confidential (Level 3)​

Information could cause risk of material harm to individuals or the organisation if disclosed.

Top Secret (Level 4)​

Information would cause severe harm to individuals or the organisation if disclosed.

Master Data​

Five W’s and H framwork is a method used to gather information and analyze a situation by asking six key questions: who, what, when, where, why, and how. Master Data is defined as data that identifies the noun for these three analytical quesitons:

  • Who: This question seeks to identify the individuals or groups involved in the situation. It helps determine the key stakeholders, decision-makers, and participants. Examples are Customer, Employees, Vendors, Suppliers etc.
  • What: This question aims to define the specific objects related to the situation. It helps establish the scope and objectives of a project or investigation. Examples are Assets, Services, Cost Codes etc.
  • Where: This question seeks to determine the physical or virtual location of the situation. It helps identify the relevant environments or contexts. For example, asking “Where will the event take place?” ensures proper planning and logistics.

Master Data is the source record or object for the Organisation that defines the answer to these three questions. The attributes of this type data change infrequently, and should be tracked in accordance with that.

Reference Data​

Reference Data is used to connect Data between Business functions. Best way to understand this type of Data is through an example. Take the Payments Function and the Invoicing functon within a single organisation. An example that most people can understand is the Invoice Number. When you pay an Invoice, you normally have to make sure that the Invoice Number in the payment, so that the payment can be matched to Invoice Raised.